Today and customers
Daily priorities, customer records, properties, requests, communication, follow-ups, files, and history.
Highway 38 Business Office
Run your business. Not just jobs.
Keep customers, quotes, jobs, tasks, documents, vendors, purchases, expenses, invoices, payments, approvals, proof, reporting, and daily priorities connected.
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Primary Highway 38 offer
Highway 38 Business Office
The connected operating system for small service businesses that need customers, quotes, jobs, money, documents, approvals, and daily work in one place.
$249/monthImplementation: $2,500 one-time
Complete business management
Everything in Quote Builder—plus the operating system around it.
Quotes and work
Quotes, proposals, approvals, jobs, tasks, work tracking, changes, documents, and field proof.
Money
Vendors, purchases, expenses, invoices, payments, job profitability, and business reporting.
Control and recovery
Users, roles, approval controls, Proof Log, Error Log, backups, and standard workflow automation.
Growth
Customer follow-up, opportunities, repeat-work prompts, business insights, and operational recommendations.
Up to ten users
Standard product support, staff onboarding, role setup, and normal included H38 AI usage.
See the Business Office run the work
What happens after a customer says yes?
These demonstrations use familiar project types to show how the Business Office keeps the customer, job, field work, money, approvals, and proof connected from intake through closeout.
Contractor workflow
Deck project
A signed quote becomes an organized job instead of another folder, text thread, and pile of receipts.
- Customer and property stay connectedThe original request, site photos, measurements, quote, messages, and approval remain attached to one record.
- Approved quote becomes the jobScope, price, tasks, materials, exclusions, and required proof move into the work record without retyping.
- Materials and field work are controlledPurchases are linked to the job, tasks are assigned, and the crew records progress photos and completion checks.
- Changes require approvalA railing upgrade or hidden repair is documented, priced, and approved before it changes the job total.
- Closeout finishes the business recordThe invoice, payment, final photos, warranty information, and job profitability are preserved together.
Owner result: The office can see what is approved, what is blocked, what has been spent, what is still owed, and whether the job made money.
Service workflow
Irrigation installation
The Business Office coordinates the site visit, materials, crew work, proof, billing, and future service opportunity.
- Request enters TodayThe new lead appears with follow-up timing, property information, photos, and missing measurements clearly flagged.
- Site details become usable recordsZones, heads, controller information, utilities, measurements, assumptions, and customer choices stay with the project.
- Quote approval triggers the next stepsThe job is scheduled, tasks are assigned, materials are reserved, and the deposit status is visible.
- Purchases and proof follow the workVendor receipts, actual costs, trench photos, pressure checks, controller setup, and customer signoff are captured.
- The system creates future valueSeasonal startup, winterization, warranty, and maintenance follow-ups become scheduled opportunities instead of forgotten notes.
Owner result: Nothing important depends on memory—site information, field proof, costs, customer promises, and repeat-work timing remain searchable.
Complex project workflow
Kitchen remodel
A longer project stays controlled while selections, vendors, allowances, changes, payments, and documents keep moving.
- Scope and selections are organizedPlans, photos, cabinet choices, allowances, exclusions, customer decisions, and open questions are tracked in one job.
- Vendor and subcontractor records connectQuotes, purchase orders, insurance documents, receipts, scheduled work, and contact history remain tied to the project.
- Today surfaces the blockersThe owner sees pending approvals, overdue selections, material delays, schedule conflicts, and tasks that need attention now.
- Changes and staged billing stay controlledEach change order records the reason, amount, customer approval, schedule effect, invoice stage, and payment status.
- Closeout creates a complete handoffFinal proof, inspection records, manuals, warranties, lien documents, final invoice, and customer follow-up form the permanent record.
Owner result: The system shows the operational and financial condition of the project before a missed approval, cost overrun, or unpaid invoice becomes a surprise.
1 recordCustomer, property, quote, job, documents, and history stay connected.
Visible approvalsOwner and customer decisions are recorded before work or pricing changes.
Actual job costPurchases, expenses, labor inputs, invoices, and payments support profitability.
Complete proofPhotos, files, checks, errors, backups, and closeout records remain preserved.
H38 AI included
Business-wide assistance without a separate AI plan.
Business-wide search and assistance
Customer and job summaries
Daily priority suggestions
Task and follow-up assistance
Document summarization
Quote, invoice, job, and communication drafting
Operational recommendations and record organization
Basic photo and document interpretation
Standard H38 AI is included. Normal business use is included with reasonable limits for unusually expensive processing. Advanced agents, high-volume processing, complex integrations, and custom development require a separate approved scope.
Implementation — $2,500
Configured, onboarded, tested, and launched.
Business configuration and branding
Service and product setup
Quote and document templates
User and role setup
Basic data import
Standard workflow and automation configuration
Initial H38 AI business context
Staff onboarding, launch testing, and production verification
Large historical migration, complex accounting migration, custom development, custom external integrations, advanced AI agents, custom mobile applications, unlimited workflow redesign, and high-volume processing are not included in standard implementation.
Need deeper configuration?
Configured Business System
For advanced workflows, automation, integrations, migration, custom modules, customer portals, field-work systems, advanced document or photo processing, business-specific AI, and higher-touch support.
Advanced automation, forms, dashboards, permissions, and reporting
Custom modules and multi-department workflows
Data migration and external integrations
Customer portal and field-work configuration
Advanced photo analysis, site capture, and measurement support
Custom AI workflows and approved connected-system actions
Build the Business Office for $249 per month.
The $2,500 implementation is paid in two stages: 50% before work and 50% before production launch.